The Manager, Meetings and Congresses will evaluate, develop, plan, organize and manage presence at Local, Regional and National external meetings, conventions, symposia and meetings and events held for employees and/or health care providers (excluding internal POA meetings, National Sales Meeting, and Award Trips). S/he will manage all aspects of events, including sponsorship and exhibition in conventions and small-to-large scale trade shows.

Main Responsibilities & Essential Functions

• Independent congress lead for all of North America.
• Create SOPs with each individual team on the planning process for each congress and the cross-functional departments involvement.
• Ensure all convention activities are conducted in a compliant manner and that guidelines of OPDP and individual medical societies are followed.
• Lead all aspects of the show preparation (pre, during and post show). This includes floor space selection, fee negotiation, set-up and dismantle, food, AV service coordination, management of exhibit house, liaison with marketing team vendors to ensure alignment for a seamless event.
• Work within multi-cross functional teams to support marketing and maintain strong partnerships with Ethics & Compliance, Legal, Medical, PRC, Global, Communications, V&A, and 3 sales force teams as well as outside organizations.
• Build trusted relationships with all levels of brand management. Effectively strategize on convention program.
• Business minded approach to running the convention management program including providing strategic guidance on overall convention management program within each brand.
• Manage all aspects of meeting planning (contract negotiation, event specs through post-event reconciliation)
• Registration management and logistics for meetings, conferences, and events, including site selection, on-site management, and pre-and post-conference meetings
• Assist with drafting preliminary budgets for all meetings, analyze for cost-effective comparison, and make recommendations accordingly
• Obtain, analyze, edit and make recommendations for contracts from hotels and other vendors
• Develops a schedule of deadlines and coordinates actions to meet deadlines with internal and external customers
• Coordinates travel through central provider, or assists staff with managing their own travel; Assists with group housing blocks, ground transportation and rooms as necessary
• Collects, reviews and analyzes historical meeting data in order to predict future trends
• Independently reviews and reconciles meeting invoices to verify accuracy for payment
• Creates Purchase orders and manages commitment requests, invoices, and payments.

Knowledge, Abilities & Experience

• BA / BS is required
• Any additional educational and/or technical certifications in the related field would be considered a plus.
• Minimum of 5 years of experience with all aspects of meeting planning and event coordination for events or 100 people or more
• Travel approximately 30-40% per calendar year, with occasional weekend overnights (for example, medical conferences)
• Working knowledge of food and beverage budgets and menu creation
• A can-do attitude, problem-solving orientation and a constant Customer Service Focus are a must for this position
• Strong organization, time management and project coordination skills: Capacity to handle multiple tasks simultaneously – in an efficient way, especially when working both on multiple instant user requests, and long-term projects.
• Strong interpersonal communication skills with the ability to interface with individuals from a variety of roles and cultures
• Able to work as part of a team in a fast-paced environment, as well as independently on IS systems, and to adapt quickly to changes
• Proficient with Microsoft Office (Outlook, Excel, Word and PowerPoint)

The annual base salary range for this position is $91,500 - $134,000

This job is eligible to participate in our short-term incentives program. At Ipsen we are proud to offer a comprehensive employee benefits package, including 401(k) with company contributions, group medical, dental and vision coverage, life and disability insurance, short- and long-term disability insurance, as well as flexible spending accounts. Ipsen also provides parental leave, paid time off, a discretionary winter shutdown, well-being allowance, commuter benefits, and much more.

The pay range displayed above is the range of base pay compensation within which Ipsen expects to pay for this role at the time of this posting. Individual compensation within this range depends on a variety of factors, including, but not limited to, prior education and experience, job-related knowledge and demonstrated skills.