Brief position description:

The Biometrics Administrator is primarily responsible for Supporting the day-to-day operations of the Biometrics Management team and Biometrics project teams by providing in-house administrative help according to requirements. This will include vendor management of invoicing and agreements, biometrics financial and project reporting

Minimum Qualifications Experience:

• Minimum bachelor’s degree with a major in a business or commerce discipline would be highly regarded.
• 1-2 years’ experience in-house supporting a busy operational team.
• Personal integrity and respect for confidential information.
• Attention to detail, ability to use initiative and a self-starter able to work autonomously. Self-organized and process orientated.
• Flexibility and ability to adapt in a dynamic environment.
• Excellent written and oral communication skills.
• Willingness to learn new technology and applications. Advanced skills in MS Application Suite including Word and Excel.
• Knowledge of SharePoint, Power BI and reporting applications would be an advantage.
• Multi-tasking skills under superseding/overlapping priorities.

Responsibility:

• Provide general administrative support, including general project filing and project support to the Biometrics Management team.
• Schedule meetings and assist with agenda/minute writing and distribution for project team meetings as delegated by the Line Manager.
• Assist with drafting essential non-project documents.
• Assist with the set up and maintenance of systems to track study progress, as delegated by the Line Manager i.e. project status reports, contracts, vendor invoices etc. Provide updates on study progress to Biometrics Management as required.
• Receive, process, obtain approval and track all vendor and non-vendor invoices for the Biometrics department.
• Under the guidance of the Line Manager and with the support of the biometrics team, tracking and reporting on the progress and status of all Biometrics projects.
• Under the guidance of the Line Manager assist with project and department financial analysis and reporting.
• Under the guidance of the Line Manager perform quality reviews on study documentation.
• Understand the responsibilities of Novotech as a service provider in the pharmaceutical industry and ensure all communications with external parties present a positive professional image of the company.
• Additional ad hoc responsibilities as assigned by the Line Manager.

Novotech is proud to offer a great workplace. We are committed to being an employer of choice for gender equality and providing an inclusive work environment where everyone is treated fairly and with respect. Our team members are passionate about what we do, but we understand work is only of the things that is important to them. We support our team members with flexible working options, paid parental leave for both parents, flexible leave entitlements, wellness programs and ongoing development programs.
We are looking for people who are passionate about working clinical research and biotech, including people who identify as LGBTIQ+, have a disability or have caring responsibilities.
We are a Circle Back Initiative Employer and commit to respond to every application. We look forward to contacting you regarding your application.